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Form 16A PDF Converter Utility

Monday, August 22, 2011 | comments

Form 16A is a TDS certificate which is prepared and issued by the deductor to the deductee. Now Form 16A can be downloaded from TIN website from Financial Year 2010-11 onwards.Form 16A will be sent on the registered e-mail ID on successful confirmation of KYC for the particular Financial Year and Quarter. The nomenclature of the file will be TAN_AY_Quarter_Form 16A Reference Number_Part of file_of_Part of file.


Form 16A PDF Utility 
(Free Downloadable)
         For example: MUMA12345E_201112_Q1_FORM_16A_0000001717_0001_OF_0001.zip

In case transactions are large in number, it may not be possible to incorporate it in a single file. In such case, it will be split into parts owing to restriction of e-mail size.

The zip file is password protected, to open the file please use your TAN Registration Number.

Before getting downloading of  this utility, the below mentioned agreement have to accept by  Tan Holder. 
Agreement :-
The formats and utilities provided in the "downloadable" section of this site have been provided/compiled/distributed by NSDL as per the existing guidelines of the Income Tax Department (ITD) for the purpose of facilitating the users in converting downloaded form 16A into PDF format TDS Certificate. NSDL may modify these to meet with any changes required by the ITD. The users of these formats and utilities may, at the time of furnishing the e-TDS returns, verify from this section that they are using the latest applicable version.

The information contained in other sections has been prepared/compiled/distributed for the convenience and general information of site visitors and NSDL reserves the right to change, partly or completely, the information provided on the website.

While utmost care has been exercised to ensure the accuracy of compilation, correctness and completeness of the information/formats/utilities provided on this website, NSDL does not warrant (whether expressed or implied) as to the quality, efficacy, completeness, performance, or accuracy of the information/formats/utilities and disclaims all claims, liabilities, losses and damages arising out of the use of this information/formats/utilities that infringes the intellectual property rights (including without any limitation any patent, copyright, registered design, design right or trademark) of any third party. The users of these formats and utilities acknowledge to have read and understood the terms and conditions of the license granted by the third party (PD4ML and zefer.org) for the purpose of using these formats and utilities and unconditionally agrees and accepts the same. The users further agree to adhere all the terms and conditions laid down in the license and agree not to violate or breach any terms and condition of the license granted by the third party (PD4ML and zefer.org) and in the event of any such breach, the users shall indemnify NSDL for the same. The information/formats/utilities contained herein cannot form the basis for any dispute between NSDL, TIN Facilitation Centres established by NSDL, deductors and other users of the system.

NSDL is not responsible for any contents of other websites, linked or referred to from this website. NSDL will not be liable in any manner, if any damage occurs by the use of information presented on other websites referred.

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After accepting above agreement, you may download the Form 16A PDF Converter (click here)
Utility once downloaded can be used for converting PDF file as and when required for all future files.

The 'Form 16A PDF Converter Utility' is a Java based utility. JRE (Java Run-time Environment) [versions: SUN JRE: 1.4.2_02 or 1.4.2_03 or 1.4.2_04 or IBM JRE: 1.4.1.0 ] should be installed on the computer where the Form 16A PDF Converter is being installed. Java is freely downloadable from http://java.sun.com and http://www.ibm.com/developerworks/java/jdk or you can ask your vendor providing computer facilities (hardware) to install the same for you.

Procedure to convert zip file to PDF file:


  • 1. The following software can be used for extraction of zip files:
         1.1 WinZip version 9.0 and above
         1.2 WinRaR version 3.90 and above
         1.3 7-Zip version 4.65 and above

    2. Extract zip file by providing the password .i.e. TAN Registration Number.

    3. Pass extracted text files through PDF Converter Utility.

    4. To open 'Form 16A PDF Converter Utility' double-click on the 'Form 16A PDF Converter Utility.jar'. Utility will open as shown below



  • 5. Form 16A Input File Name with Path:
           Click on browse and select the Form 16A input file; in case of multiple files select all the form 16A files

    6. Form 16A Error/PDF File Path:
    Specify the path where 'error/PDF' file should be generated by the utility on completion of validation. The path can be same as the input file path or different. Do not specify any filename, provide the file path only.

    7. Provide Details to be Printed on Form 16A:
             7.1 Full Name: Provide full name of responsible person.
             7.2 Father's Name: Provide father's name of responsible person.
             7.3 Place: Provide place of the responsible person.
             7.4 Date: Provide date in dd/mm/yyyy format.

    8. Error File:
          8.1 In case of an 'invalid file', an 'error file' will be generated. This will be a text file with the same filename as the input file with '.err' extension.
                     Ex: If the input file is 'MUML00051C_201112_Q3_FORM_16A_0000001751_0001_OF_0001.txt' then, error filename will be 'MUML00051C_201112_Q3_FORM_16A_0000001751_0001_OF_0001.err'.
                     The error file will contain details of erroneous records like Line no and error description.
    9. PDF File:
              9.1 In case the input file is valid, utility will be generated in a folder; nomenclature of the folder will be TAN_FORM16A_AY_Quarter_Date, which will contain PDF files of all the deductee PAN present in input file. The nomenclature of the PDF file generated is PAN_FORM16A_AY_Quarter.pdf. 
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